JOB OPENINGS

FULL-TIME ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Mark Metals, a division of The Rose Corporation is seeking a personable administrative assistant who will provide administrative support for the General Manager of Mark Metals.

GENERAL DUTIES AND RESPONSIBILITIES:

  • Answer incoming calls, forward to the appropriate person, take & deliver messages;
  • Greet in-person customers;
  • Provide directions to the facility;
  • Order supplies; schedule appointments as requested;
  • Enter data, maintain and update our Hubspot CRM;
  • Enter job invoicing;
  • Update sales orders;
  • Monitor the aging of open accounts and make collection efforts;
  • Input all payables into Sage 100 System;
  • Match and file all check stubs with invoices;
  • Enter daily timesheets into Excel spreadsheets;
  • Process payroll deduction paperwork;
  • Maintain and distribute Certificates of Insurance;
  • Maintain and distribute PA Tax Exempt Forms.

EDUCATION AND/OR EXPERIENCE:

  • High school diploma or G.E.D.
  • Experienced with clerical and secretarial work including matching documents, filing documents, and creating documents on the computer
  • Strong PC skills – MS Office and HubSpot
  • Experience with accounting functions

SKILLS, ABILITIES, KNOWLEDGE:

  • Ability to handle multiple tasks simultaneously and prioritize assignments.
  • Able to pleasantly and professionally interface and communicate with people within all levels of the organization.
  • Good math skills including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
  • Able to deal with and solve problems logically given various circumstances.

We offer a competitive salary and benefits package including health insurance; group life, disability, vision, and dental; HSA; 401(k) with match and ten paid holidays.

To apply, click here.